Document Management System (DMS) It is an electrical way of organizing, capturing, indexing, versioning and digitizing your business files. A system which is used to track, manage and store documents. These documents are usually organized with software, which provides the user the ability to modify, can access, and store the documents also which controls and organizes documents throughout an organization. It incorporates document and content capture, workflow, document repositories and output systems. It handles tedious tasks such as creation as well as the distribution of documents.
Document Management is a way organization can store, manage & track all their document in one location using their digital asset management software. Document Management has many benefits that maximize an organization’s productivity, efficiency, time and cost savings etc.

A Document Management System emerged as a way to convert paper documents to digital documents also it’s a way to automate the manual processes that make an important part of a digital transformation for any organization.

What are the challenges that Organizations can have if not using DMS?

The most important challenge faced by organization across the globe is managing information effectively whether you are a large enterprise or a small business or an independent professional. Organizations that adopt DMS definitely can help the business increase their productivity & efficiency but Organizations that don’t adopt DMS then they’ll face several risks:

  • Loss of data
  • Time and cost overruns
  • Failing to obey with legal requirements
  • Loss of reputation
  • Communication gap
  • Poor decision making
  • Losing the competitive edge
Here are the following reasons why the organization needs a DMS:
  • Increase communication
  • Increase collaboration
  • Better document version control
  • Increase Time & Cost Saving
  • Increase Productivity and Efficiency
  • Easy access
  • Data Security